Lockheed Martin Administrative Assistant Specialist in Bethesda, Maryland
Assistant will support the Vice President of Visual Communications and serve as back up to other administrative assistants in the Communications organization. Responsibilities will include:
Serving as a point of contact between executives and internal/external clients
Maintaining VP's calendar
Making travel arrangements for Communications VPs and directors
Preparing expense reports and reconciling expenses
Preparing correspondence for executive meetings
Serving as Webmaster Administrator
Preparing and tracking check requests
Monitor office supplies and research advantageous deals or suppliers
Monitoring and reconciling department budget
Serving as AER Administrator
Arranging Conference Rooms for VP and other department meetings
Monitoring and tracking department budget
Basic Qualifications Prior experience as an executive administrative assistant
Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook
Demonstrated ability to manage multiple tasks simultaneously and quickly adjust to changing priorities
Demonstrated ability to maintain confidentiality and appropriate sensitivity to all issues
Outstanding interpersonal skills, with demonstrated ability to interface with all levels of internal and external customers as well as corporate executives
High level verbal and written communications skills
Experience in travel booking and expense reconciliation.
Effective organizational and prioritization skills
Ability to work a flexible schedule on occasion in order to support Communications activities
Desired skills Must be a self-starter with strong initiative, exemplary planning and time management skills
Demonstrated ability to work well independently, but function within a team environment
Working knowledge of Lockheed Martin policies and procedures.
Exemplary planning and time management skills
Experience with LM systems to include STARS, LMTravel-ERS and Concur, LMTravelSource (reservations)
Experience with using P-cards. Experience supporting a matrixed organization.
Knowledge of SharePoint administration
Advanced training or certifications in relevant fields
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Join us at Lockheed Martin, where we’re engineering a better tomorrow.
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Job Location(s): Bethesda Maryland